How to use the SUMIFS function in Excel and what is the purpose of the function?
- Select the column with the value to add
Only one column must be selected
- The column containing the first criterion
Select the column where is the first criterion
- First criterion
Write the value of the first criterion
- [optional] The column containing the second criteria
Select the column where is the second criterion
- [optional] Second criterion
Write the value of the second criterion
=SUMIFS(Range to add, Column with the first criteria, First criteria, Column with the second criteria, Second criteria, ....)
Purpose of the SUMIFS function in Excel
The SUMIFS function in Excel helps to sum values based on multiple criteria or conditions.
It allows you to filter and add up only the values that meet the specified criteria, making it a powerful tool for data analysis and reporting.
Example: What are the sales of the Category Drink in Germany
In this example, we want to calculate the sales for the Category Drink in Germany. Note, the data are in a Table named tbl_Sales. This is easier to visualize the columns selected.
In other words, we want to do a sum with 2 criteria
- The first criterion, the Category
- The second criterion, the Country
In this situation, how to write the SUMIFS function? It's easy
- Write the function and open the parenthesis
- Select the column with the value to add (here the column Total)
- Then, select the Category column (the first criterion)
- Just after, indicate the value of the criterion (here Drink)
At this step, the writing is the following
But, the criterion of the country is missing. So, we must add another criterion to the SUMIFS function.
- Select the Country column
- And finally, write the value of the country (here Germany)
Change the value of the country, what happens?
Now, if we replace Germany with Australia, we will return the number of sales for the Drinks in Australia 😀👍
Use references instead of the name of the criteria
You can also use references in your SUMIFS function to use the content of cells. Here, we have extracted the name of the country, without duplicate, with the UNIQUE function. And also use the SORT function to order alphabetically the country's name.
And then, the SUMIFS function is
AND JUST LIKE THAT, you have to build a report to visualize all the results for all the countries 👍👏
- COUNTIF, counts on a single criterion
- COUNTIFS, counts rows for many criteria
- How to use wildcards with COUNTIFS and SUMIFS
Differences between SUMIF and SUMIFS functions
For a lot of people, the functions SUMIF and SUMIFS are similar, but it's not true.
- Both functions don't require the same number of criteria
- The function SUMIF will require only 1 criterion
- The function SUMIFS requires 1 to 256 criteria
- The writing of the functions is different
- With SUMIF, the column to sum is necessarily the last argument
- With SUMIFS, the column to sum is necessarily the first argument